Korero mo te turanga - About the role:

Our everyday mahi will be focused around three interconnected delivery areas - ‘Ngatiporoutanga’, ‘Our Heartland, Our Taiao’ and ‘Our Local Level Hapu Leadership and Governance’.

The Board of TRONP is working on a new strategic plan and has a vision for an exciting future.  It is time for Te Runanganui to shift our focus to make sure we protect what makes us Ngati Porou – who we are, how we connect, the state of our whanau and whenua, our rohe and taiao.  

• As part of our shift in focus, we are committed to the following outcomes:
• Our Heartland is flourishing.
• We are culturally strong and fluent.

Our hapu are the anchors of our Ngatiporoutanga and haputanga and the everyday kaitiaki of our identity, whanau and taiao.

• Natis are confident, connected and capable wherever we are.
• Reciprocity is restored – we all contribute, we all benefit.
• We are nation builders, as iwi and as citizens.
• We honour Te Tiriti o Waitangi.

We are looking for a Minute Secretary with an eye for detail, strong ability to multitask while also practising manaakitanga in all interactions to host and greet.  In addition to being the ‘first friendly’ welcoming face of Te Runanganui o Ngati Porou (TRONP) Governance operations, the Minute Secretary is responsible for providing accurate, timely and succinct records of governance meetings across the Ngati Porou Group.  

With one permanent 20-hour part-time position available, based in the beautiful Ruatoria, Tairawhiti – this could be the role you were waiting for to call you home or an experience of a lifetime to live and breathe Ngati Poroutanga right in the heartland.  Nau mai, haere mai - if you have proven experience and the manaaki to contribute to the aspirations and strategic direction of Ngati Porou, then apply with your Cover Letter and Resume, we look forward to hearing from you.

Nga pukenga me nga wheako - Essential Skills & Experience:

Educational Qualifications

NCEA Level 3 or equivalent

Professional Experience

• Proven experience in administrative roles.
• Prior experience working with boards of directors or in a similar administrative capacity.
• 3 or more years of proven experience working in an area related to Maori.

Key Skills and Attributes

• Excellent word processing skills, preferably a touch typist.
• Highly proficient with software for document creation, management, scheduling and communication.
• At least conversational level of te reo.
• Precision in recording minutes, preparing documents and ensuring compliance with regulatory requirements.
• Strong written and verbal communication skills to effectively interact with board members and management.
• Maintenance of confidentiality and discretion with sensitive information.
• Ability to manage time effectively, prioritise tasks and meet deadlines.
• Strong interpersonal skills to work collaboratively with board members and other stakeholders.
• High level of professionalism and ethical standards.

Desirable Experience/Skills

• Experience with practicing in personal and professional spaces our Ngati Porou Culture, Tikanga and Kawa to effectively communicate with internal and external stakeholders accordingly.
• Strong interpersonal skills with the ability to make positive connections with whanau, hapu, and iwi.
• Able to confidently navigate and stand in tikanga Maori environments.

Te painga o te mahi tahi me matou - What we offer:

We are committed to developing and providing opportunities for further professional growth for our kaimahi.  We also offer a range of benefits including:

• Fully subsidised Medical Health Insurance, Life Insurance & Critical Illness Insurance.
• 5 Weeks Annual Leave.
• 5 Days Tangihanga (Bereavement) Leave.
• EAP & Wellbeing Services.
• A supportive, whanau focused environment, where people love coming to work.
• Awesome opportunities for professional and personal development.
• Working from a Te Ao Maori Lens, Values, Tikanga, Te Reo Maori.

Me pehea e tono - How to Apply:

To apply, please submit a current Cover Letter and CV with your application, describing your motivation for joining Te Runanganui o Ngati Porou reflecting relevant skills and experience.

Applicants must be eligible to work in Aotearoa, New Zealand.  The preferred and/or successful applicants will be willing to undergo our pre-employment screening which can include but not limited to;

• Police Vetting, OT Vetting, Criminal Record Checks
• Child Checks
• Medical Checks
• ID checks - Full NZ Drivers License required
• Pre-Employment Drug & Alcohol testing

COVID-19 Vaccination requirements: Vaccination is essential for kaimahi as per our COVID-19 Vaccination Policy.  New employees will be required to provide proof of COVID-19 vaccination status prior to commencing employment or in alternative, complete a risk assessment as a part of the recruitment process and/or any other reasonable measurements. 

60 Day Trial Periods:  In-line with NZ employment legislation, employment terms include 60-day trial periods, further information is available upon request.

To request a copy of the job description email careers@tronp.org.nz 

Applications close: 5pm Friday 24th January 2025.

Please note - We are shortlisting as we receive applications and at our discretion, the advertising period may vary.  Nga mihi o te tau hou!

Employer questions

Your application will include the following questions:

• Do you have a current Working With Children (WWC) Check?
• Which of the following statements best describes your right to work in New Zealand?
• Do you have a current New Zealand driver's licence?
• How many years' experience do you have as a secretary?
• Which of the following statements best describes your Covid-19 vaccination status?
• Do you have experience in administration?
• Are you willing to undergo a pre-employment medical check?
• Do you own or have regular access to a car?

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